I have attached a pdf version of our school's "Documentation Notes Organizer." Please note that this page was our adaptation to something that we saw successfully used in London England during a Leadership Study Tour. It is not the right way to document, but rather it is one way to document. In fact, it is my personal opinion that this organizer is an entry to documenting play-based learning, social development, and mathematics. We include this in our students' portfolios.
Please do not replace your pedagogical documentation (documentation of your students' thinking and learning during inquiry-based learning, project-based learning, and problem-based learning) with this organizer. One image would not nearly be enough to describe the learning story of an entire inquiry, project, or problem.
I hope that this helps and that it is a starting place for you. Please let me know if you have any further questions.
Thank you for your increased interest in our student portfolios and documentation practices!